Effective: August 1, 2010
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Article I - Name
The name of this organization shall be the Massachusetts Secondary School Administrators' Association, Incorporated (MSSAA). This organization represents the interests of middle school and high school administrators in Massachusetts.
Article II - Purpose
The purpose of the Association shall be to provide the best possible education for the middle level and high school youth of Massachusetts. In pursuing this commitment, the Association shall:
2.1 Provide school leaders with services designed to promote collaboration, communication, and continuous school improvement.
2.2 Collaborate with other professional and educational organizations for the improvement of secondary education.
2.3 Advocate positions of the Association on significant local, state, and national issues.
2.4 Provide leadership and support in areas of student services to include non-athletic activities, wellness, leadership, and citizenship.
2.5 Provide executive leadership training for members of the Association and sponsor professional development programs to support the staff and schools of Association members.
2.6 Provide programs to support the general welfare of the members.
2.7 Strive to ensure the development of future school leaders.
2.8 Encourage interscholastic athletic leadership both locally and through the Massachusetts Interscholastic Athletic Association.
2.9 Develop guidelines and regulations for middle level interscholastic athletic and cocurricular activities.
Article III - Membership
3.1 Active: Active membership is open to any practicing middle or high school administrator in Massachusetts. A practicing school administrator is defined to include any educator who spends a major part of his/her daily assignment in administering and supervising a middle or high school.
3.2 Associate: Associate membership is open to any individual who supports the objectives of the Association. Associate members shall have all the rights, services, and privileges of active members except that Associate members may not vote at the Annual Meeting nor serve on the Board of Directors.
3.3 Aspiring: To be eligible for Aspiring Administrator membership, an individual must have earned a college degree and have as a career goal attainment of the position of secondary school administrator. Aspiring administrators may serve on Association standing committees in a non-voting capacity. They are entitled to the discounted workshop and conference registration fees of Active members. Aspiring administrators will receive all publications and mailings sent to Active members. Special services available to aspiring members include mentoring by retired administrators, visits to schools of practicing administrators, workshops specifically designed for this membership category, and notification of job openings in secondary schools.
3.4 Retired: Retired membership is open to former members of the MMLSAA (Massachusetts Middle Level School Administrators Association) and MSSAA who are no longer eligible for active membership. Retired members shall have all the rights, services, and privileges of active members except that they will not be eligible to serve as President or Vice President. A member who holds a “Retired” membership but then returns to active practice may choose the membership category to which to belong.
3.5 Honorary: Honorary life membership may be conferred upon any individual who is deemed worthy of the recognition by the Board of Directors.
Article IV - Organization
The officers of the Association shall be a President, First Vice President, Second Vice President, Third Vice President, Coordinator for the National Association of Secondary School Principals, and Executive Director. With the exception of the Executive Director, officers shall be elected by the Governing Body at the Annual Summer Business Meeting. The term of office for all elected officers shall be August 1 through July 31.
4.2.1 The President shall supervise the affairs of the Association and shall preside at all meetings of the Association and the Board of Directors.
4.2.2 The President shall represent the Association or may appoint a delegate(s) to represent the Association at meetings or occasions deemed appropriate by the Board.
4.2.3 The President may, from time to time, appoint committees other than standing committees as deemed necessary to carry out business for the Association.
4.2.4 The President shall appoint an Ad Hoc Nominating Committee which will recommend to the Board of Directors nominations for officers, Board of Directors, and standing committees. The Nominating Committee’s Report as approved by the Board of Directors will be acted upon at the Summer Business Meeting of the Governing Body.
4.2.5 The President shall serve as a member of the Finance/Personnel Committee and as an ex-officio member on each standing and ad-hoc committee.
4.3 Vice Presidents
There are three Vice Presidents, the First Vice President, the Second Vice President, and the Third Vice President. The three Vice Presidents shall serve as members of the Finance/Personnel Committee. The First Vice President shall serve as chairperson. The Vice Presidents shall succeed in order to the Presidency on an annual basis and shall perform the duties of the President in the event of the absence or unavailability of the President, and shall assume other tasks as requested by the President.
4.4 Executive Director
The Board of Directors shall hire the Executive Director and determine the conditions of employment. Further, the Board of Directors shall evaluate the performance of the Executive Director.
4.4.1 The Executive Director shall be the chief administrative officer of the Association and shall have charge and direction of the day-to-day operation of the Association, and shall act at all times in accordance with the established policies of the Association as interpreted by the Board of Directors.
4.4.2 The Executive Director shall oversee dissemination of information to the members and the public.
4.4.3 The Executive Director shall fill staff positions and be responsible for personnel matters.
4.4.4 The Executive Director shall attend all meetings of the Board of Directors, as a non-voting member, and shall serve as secretary of the Board and of the Governing Body.
4.4.5 The Executive Director shall present during an Annual Business Meeting of the Association a report which shall include financial information that results from the most recent financial audit.
4.4.6 The Executive Director shall have responsibility for the finances of the Association, and shall keep records according to a system approved by the Board of Directors.
4.4.7 The Executive Director shall perform other duties as the Board of Directors may request.
4.4.8 The Executive Director shall serve as an ex-officio member on each standing and ad-hoc committee.
Article V - Board of Directors
Any member of the Board who is absent without good cause for more than three consecutive meetings or for more than three meetings during any fiscal year shall cease to be a member of the Board. A quorum of the Board of Directors shall consist of a majority of the voting members.
5.1 The Board of Directors shall consist of the Executive Director, President, First Vice President, Second Vice President, Third Vice President, six Members-At-Large, three immediate Past Presidents, the NASSP Coordinator, and the Chairs (elected annually by the members of the respective standing committees) of each of the following standing committees:
Non-Public School Administrators’
Committee on Teaching and Learning
* The Nominating Committee will ensure that two of the at-large members are middle school administrators, while considering ethnicity, gender, geography, urban and vocational high school representation when nominating all at-large positions.
5.2 Whenever an MSSAA member serves on the NASSP Board of Directors (and is not a member of the MSSAA Board of Directors) that person shall serve on the MSSAA Board of Directors as an ex officio, non-voting member.
The Board of Directors shall carry out the general activities and policies of the Association; address unexpected issues that may arise; respond to significant legislative matters; appoint and evaluate the Executive Director; decide on the time and place of the meetings of the Association and of the Board; establish the annual dues in all membership categories; fill vacancies on committees or among the officers until the next Annual Meeting; determine the number of members of each committee when not otherwise specified herein; and appoint special committees as needed. Should an unexpected issue arise, the Board of Directors may elect to poll the membership regarding official action outside of the Annual Meeting.
5.4 Finance/Personnel Committee
5.4.1 The Finance/Personnel Committee shall consist of the President and three Vice Presidents. The First Vice President shall serve as chairperson.
5.4.2 Duties - The Finance Committee shall:
22.214.171.124 Prepare an annual budget to be submitted to the Board of Directors for approval.
126.96.36.199 Advise and confer with the Executive Director on personnel matters.
188.8.131.52 Advise the Board of Directors, standing committees, and members on financial policies and personnel matters.
Article VI - Governing Body
6.1 The Governing Body shall consist of all Active and Retired members in good standing. Each Active and Retired member in attendance at a meeting of the Governing Body shall have one vote.
6.2 Duties and powers of the Governing Body shall be to:
6.2.1 Meet annually at the call of the Board of Directors, and at such other times as the Board of Directors may decide.
6.2.2 Receive reports of officers and committees.
6.2.3 Elect officers, Board of Directors members, and standing committees.
6.2.4 Perform such other duties, not otherwise expressed or delegated, as may be necessary for the welfare of the Association.
6.3 Robert's Rules of Order shall be the governing rule of the meetings of the Association, the Board of Directors, and the standing committees.
6.4 At any meeting of the Governing Body where official action of any kind is to be taken by vote, forty (40) members shall be a quorum.
6.5 Nominations for officers and/or committee membership may be made from the floor by any voting member at the Annual Meeting. Each such nomination must be announced to the Board of Directors and the Nominating Committee at least thirty (30) days prior to the Annual Meeting. Each nomination must be seconded and be accepted by the nominee.
Article VII - Standing Committees
Standing committees are constituted to fulfill the purpose of this Association. Each standing committee shall consist of a minimum of ten members elected at the Annual Meeting by the Governing Body, or appointed by the Board of Directors as a result of a vacancy between the Annual Meetings. Recommendations from a standing committee to the Board of Directors must be approved by no fewer than eight (8) members of the committee. Any member of a standing committee who is absent without notice to the chair for two consecutive meetings, or who misses more than two meetings during any year shall cease to be a member of that committee. The term of office for all standing committees shall be from August 1 through July 31.
7.1 Assistant Principals' Committee
7.1.1 Duties - The Assistant Principals' Committee shall:
184.108.40.206 Conduct surveys and disseminate information on the role of the Assistant Principal and various practices in fulfilling that role.
220.127.116.11 Coordinate the study of issues of particular relevance to Assistant Principals and make recommendations to the Association regarding these issues.
18.104.22.168 Organize and Promote workshops, conferences, and publications on the Assistant Principalship.
22.214.171.124 Develop position papers on issues relevant to the Assistant Principalship. Such papers shall be approved by the Board of Directors before publication.
126.96.36.199 Promote the membership of Assistant Principals in MSSAA and NASSP.
188.8.131.52 Promote and develop skills and opportunities for assistant principals.
7.2 Committee on Teaching and Learning
7.2.1 Duties - The Committee on Teaching and Learning shall:
184.108.40.206 Encourage the continual evaluation and development of curriculum, instruction, and assessment in the best interests of the students being served.
220.127.116.11 Conduct surveys of current best practices and disseminate information to the membership in regard to innovative ideas and successful programs.
18.104.22.168 Organize and promote workshops, conferences, and publications.
22.214.171.124 Establish liaison with all other organizations studying curriculum development and instructional practices.
126.96.36.199 Promote articulation between middle schools and high schools.
188.8.131.52 Coordinate as appropriate with the Legislative Committee.
7.3 Educational Policies Committee
7.3.1 Duties - The Educational Policies Committee shall:
184.108.40.206 Coordinate the study of specific educational issues confronting the members of the Association and make recommendations to the Association or any of its subdivisions in regard to these issues.
220.127.116.11 Develop position papers on issues referred by the Board of Directors, and initiate creation of position papers on other topics identified by the Committee. Such papers shall be approved by the Board of Directors before publication.
18.104.22.168 Review all policy statements of the Association on an annual basis to ensure that they reflect the current positions of the MSSAA, and make any suggested revisions to the Board of Directors.
22.214.171.124 Maintain a policy manual that contains all current position papers.
126.96.36.199 Coordinate as appropriate with the Legislative Committee.
7.4 Legislative Committee
7.4.1 Duties - The Legislative Committee shall:
188.8.131.52 Provide relevant legislative information to the membership.
184.108.40.206 Recommend to the Board of Directors the positions the Association should take on legislation relative to the Association and to the middle and high schools of the Commonwealth.
220.127.116.11 Recommend to the Board of Directors bills which should be submitted in the best interest of students and their administrators.
18.104.22.168 Establish a system by which elected officials are kept informed consistently on issues of interest to the MSSAA.
7.5 Non-Public School Administrators’ Committee
7.5.1 Duties – The Non-Public School Administrators’ Committee shall:
22.214.171.124 Conduct surveys and disseminate information with respect to issues and concerns affecting non-public schools
126.96.36.199 Coordinate the study of issues of particular relevance to non-public schools and make recommendations to the Board regarding these issues
188.8.131.52 Develop position papers on issues relevant to non-public schools. Such papers shall be approved by the Board of Directors before publication
184.108.40.206 Develop strategies for promoting membership of non-public school administrators in MSSAA
220.127.116.11 Coordinate as necessary with all appropriate MSSAA standing committees
18.104.22.168 Organize and promote workshops and conferences on issues specifically appropriate for non-public schools.
7.6 Retired Administrators' Committee
7.6.1 Duties - The Retired Administrators' Committee shall:
22.214.171.124 Sponsor activities for retired members.
126.96.36.199 Support active Association members through "mentoring."
188.8.131.52 Support Association efforts to recruit future secondary school administrators.
184.108.40.206 Support efforts and goals of the Board of Directors and other standing committees.
220.127.116.11 Promote Active, Associate, and Retired memberships.
7.8 Student Council Committee
7.8.1 Duties - The Student Council Committee shall:
18.104.22.168 Oversee and regulate all Student Council activities.
22.214.171.124 Develop for MSSAA Board of Directors action a recommended annual budget for Student Council activities.
126.96.36.199 Recommend to the MSSAA Board of Directors those to be engaged and the stipends for those engaged to fulfill functions sponsored by the Student Council Committee.
7.9 Cheerleading Committee
7.9.1 Duties – The Cheerleading Committee shall:
188.8.131.52 Oversee and regulate all cheerleading activities;
184.108.40.206 Develop for MSSAA Board of Directors action a recommended budget for cheerleading activities;
220.127.116.11 Organize and sponsor Cheerleading Tournaments that will lead to State Championship(s);
18.104.22.168 Recommend to the MSSAA Board of Directors those to be engaged and the stipends for those engaged to fulfill activities sponsored by the Cheerleading Committee.
7.10 Middle Level Committee
7.10.1 Duties – The Middle Level Committee shall:
22.214.171.124 Advise the MSSAA Board of Directors in areas of leadership and service which MSSAA will provide and expand where appropriate in support of middle level administrators.
126.96.36.199 Develop strategies for promoting MSSAA membership among middle level administrators.
7.11 Urban Committee
7.11.1 The Urban Committee shall consist of at least five (5) members elected at the Annual Meeting of the Governing Body.
7.11.2 Duties – The Urban Committee shall:
188.8.131.52 Advise the MSSAA Board of Directors in areas of leadership and service which MSSAA might expand in support of urban administrators.
184.108.40.206 Provide forums for urban MSSAA members to exchange ideas and provide collegial support.
7.12 Vocational-Technical Administrators’ Committee
7.12.1 Duties - The Vocational-Technical Administrators’ Committee shall:
220.127.116.11 Advise the MSSAA Board of Directors in areas affecting vocational administrators that might benefit from MSSAA action.
18.104.22.168 Provide a collegial forum for the discussion of vocational concerns, and the development of ideas for curricular and procedural advances.
22.214.171.124 Maintain liaison with the vocational education section of the Massachusetts Department of Education (DOE), in order to provide
DOE personnel with input and suggestions from practitioners.
126.96.36.199 Disseminate information on best practices and curriculum initiatives in the field of vocational education.
7.13 High School Committee
7.13.1 Duties – The High School Committee shall:
188.8.131.52 Advise the MSSAA Board of Directors in areas of leadership and service which MSSAA will provide and expand where appropriate in support of high school administrators.
184.108.40.206 Provide forums for high school MSSAA members to study and exchange ideas relative to problems and situations pertinent to high schools.
220.127.116.11 Organize and promote workshops and conferences on issues specifically appropriate for high schools.
18.104.22.168 Recommend courses of action to the MSSAA Board of Directors and through the Board to other standing committees.
Article VIII - Annual Dues
8.1 Dues and assessments are payable on July 1 of each year.
Article IX - Amendments
9.1 The Constitution may be amended at any regular business meeting of the Governing Body by a two-thirds vote of those present. Proposed amendments must be presented to the Board of Directors at least thirty (30) days prior to the meeting.
9.2 Amendments shall be referred to the membership by sending a notice of the proposed amendments to each voting member at least twelve (12) days prior to meeting with a statement of the action recommended by the Board of Directors with each amendment.
9.3 The Constitution shall be reviewed every three years by an “Ad Hoc Committee” appointed by the president and confirmed by the Board of Directors.